[CATERING COMPANY NAME]
[Street Address], [City, State ZIP] · [Phone] · [email@example.com]
Catering Quote
Quote no. [C-0001] · Issued [Month DD, YYYY] · Valid until [Month DD, YYYY]
CLIENT [Client Name] | EVENT
|
Menu and beverages
COURSE | SELECTIONS | PER GUEST | GUESTS | AMOUNT |
|---|---|---|---|---|
Passed hors d'oeuvres | [Three selections, e.g., Item, Item, Item] | $12.00 | 120 | $1,440.00 |
Dinner, [buffet / plated] | [Two mains, two sides, salad, bread] | $36.00 | 120 | $4,320.00 |
Dessert | [Selection] | $6.00 | 120 | $720.00 |
Non-alcoholic beverages | [Water, coffee, tea, soft drinks] | $4.00 | 120 | $480.00 |
Food and beverage subtotal | $6,960.00 | |||
Dietary requirements: [number] vegetarian, [number] gluten-free, [allergies]. Alcohol: [not included / provided by client / bar package quoted separately].
Staffing
| Rentals
| ||||||||||||||||||||||||||||||||||||||||
Fees
| Service timeline
|
Included from the caterer
| Provided by the client or venue
|
Terms
- A 30% deposit reserves the date and is due on signing; the balance is due [7] days before the event.
- The final guest count is due [10] days before the event. The quote is adjusted to that count, which cannot then be reduced.
- The 18% service charge applies to food and beverage and is not a gratuity.
- Cancellation: [the deposit is non-refundable within [N] days of the event].
- Food safety: leftover food is [not packaged for guests / packaged at the client's request and risk].
Acceptance
To accept this quote, sign below and return it with the deposit by [Month DD, YYYY].
Client signature | Name | Date |
Figures are examples. Replace the menu, prices, and tax rate, and recalculate the totals.