Suggesting Mode

In Suggesting Mode, your edits become suggestions instead of changing the text. Suggestions are tracked changes: each one stays pending until someone accepts or rejects it. They work the same way as the AI agent's edits and convert to and from Word's Track Changes.

Turn on Suggesting Mode

1. Click Editing in the top right of the editor, next to Revisions.
2. The button changes to Suggesting. Every edit you make from now on is recorded as a suggestion.

Click Suggesting to go back to Editing. Pending suggestions stay in the document when you switch. Revise remembers the mode for each document in your browser, so it is still on after a reload.

The button is unavailable while revision history is open and in documents you can only view.

Insert, delete, and replace text

Inserting a table, page break, footnote, or other element is tracked as an insertion too. An inserted table is tinted green.

Click inside a suggestion to open its card. The card shows the author (You for your own) and when the change was made. Below that are Accept, Reject, what changed, and a Leave a comment box.

Formatting changes

Formatting changes are tracked too. Formatted text gets an amber background. The card names the change, such as Bold, Font, Font Size, Text Color, Highlight, or Link. Rejecting restores the previous formatting.

Paragraph formatting (heading style, alignment, lists, indentation, line spacing) shows a Format label in the left margin, next to the paragraph. Its card names the change, such as Alignment.

Page setup in the Layout tab (page size, margins, columns, headers and footers) is not tracked. It applies directly in both modes.

Split and join paragraphs

Pressing Enter in the middle of a paragraph suggests a split. The new paragraph appears. A green Split label marks the end of the first part and the start of the second. The card reads Split Paragraph.

Pressing Backspace at the start of a paragraph suggests joining it to the one above. The paragraphs stay separate, marked with red Join labels, until the suggestion is accepted. The card reads Join Paragraphs. Deleting a selection that spans several paragraphs also suggests joining them.

Move text

To suggest moving text, cut it and paste it somewhere else in the same document. Revise links the two halves into one suggestion:

• The original location is struck through in red. Its card reads Moved from here.
• The new location is green. Its card reads Moved here.

Accept keeps the text at its new location. Reject restores it to where it was. Either card resolves both halves.

A cut and paste becomes a move only when:

• the cut text is in paragraphs, not in a table or list, and
• you paste it in the same document without copying anything in between.

Otherwise it is recorded as a separate deletion and insertion.

Edit your own suggestions

Changing one of your own pending suggestions updates it instead of adding a new one.

Typing inside another person's insertion adds a separate insertion under your name.

Suggester role

To let a collaborator suggest but not edit, share the document with them as a Suggester. The role is in the Share dialog next to Editor and Viewer. See Sharing for how to invite people.

A Suggester is always in Suggesting Mode. Their mode button is unavailable, and hovering it shows You can only suggest changes in this document. If the owner later makes them an Editor, the document opens in Editing mode.

Link sharing has no Suggester option. Anyone with the link can view or edit, and people who can edit choose their own mode. See roles.

Who made each suggestion

Suggestions look the same in the document whoever made them. The card names the author:

Suggestions from different people are never combined, even when they are next to each other. See changes from collaborators and external agents for how they appear in review.

Accept or reject suggestions

Accepting requires an account. People with view-only access see suggestions but can't act on them.

Word tracked changes

Suggestions and Word tracked changes convert in both directions, with author and date. Export a document with pending suggestions to Word and they arrive as tracked changes. See suggestions and comments in exports for what other formats do with them. Import a .docx with tracked changes and each revision becomes a suggestion.

See Word tracked changes in Reviewing AI Changes for table revisions and other details.